1. PURPOSE
1.1 Lifesaving Society is committed to protecting your privacy and the security of information you provide to us. Lifesaving Society will not sell, rent, lease or disclose customer information to third parties unless required by law or unless you provide consent to such a disclosure.
1.2 Lifesaving Society is committed to a safe, welcoming, and inclusive environment, and in asking self-disclosure questions, will use that information in an anonymous reporting format and will protect the individual from bias that such disclosure can lead to.
1.3 Privacy of personal information is governed by the Personal Information Protection and Electronic Documents Act ("PIPEDA"). This Policy describes the way that Lifesaving Society collects, uses, safeguards, discloses, and disposes of personal information and states Lifesaving Society’s commitment to collecting, using, and disclosing personal information responsibly. This Policy is based on the standards required by PIPEDA and Lifesaving Society’s interpretation of these responsibilities.
2. DEFINITIONS
2.1 “Act” – Personal Information Protection and Electronic Documents Act.
2.2 “Personal Information” – any information about an identifiable individual including information that relates to their personal characteristics including, but not limited to, gender, date of birth, age, income, home address or phone number, ethnic background, family status, health history and health conditions, education, resumes, fitness results, credit card or chequing information, athlete history, birth certificate, performance results, certifications, awards, height, weight, uniform size, shoe size, feedback from coaches and trainers, video footage, photographs, banking information, social insurance number, criminal records check, reference checks, beneficiaries, passport numbers, frequent flyer numbers, and discipline results. Personal information, however, does not include business information (e.g. an individual's business address and telephone), which is not protected by PIPEDA.
2.3 "Lifesaving Society Representative" – Any individual employed by, or engaged in activities on behalf of, Lifesaving Society including: employees, contractors, volunteers, researchers, Directors of the Board, Members, committee members, and administrators.
3. COLLECTION AND CONSENT OF PERSONAL INFORMATION
3.1 When you engage in activities on our website, Lifesaving Society Representatives may ask you to provide us with personal information.
By choosing to enter and submit the requested personal information when prompted, you are consenting to Lifesaving Society Representatives’ collection, use, and disclosure of such personal information for the purposes of providing the services to you as outlined herein.
3.2 At any time you are on our website, it uses cookies. A cookie is a small piece of information that is sent to a user’s computer when they access a website. Lifesaving Society utilizes a session cookie which is stored temporarily in a user’s computer’s memory and allows them to remain logged in while using the website. A session cookie is destroyed as soon as a user closes their browser.
3.3 You have the right to withdraw consent at any time by providing reasonable notice to Lifesaving Society at experts@lifeguarding.com. If a request to withdraw consent requires that Lifesaving Society delete an individual’s registration information, Lifesaving Society will no longer be able to provide the communication for which an individual has subscribed. Cancellation will be subject to the terms and conditions of the registration or services provided, as applicable, and subject to the terms of this Policy.
3.4 Lifesaving Society collects only the information that is necessary for the purposes outlined in this Policy.
4. PRINCIPLES
4.1 Lifesaving Society’s Privacy and Sensitive Information Policy is designed to comply with applicable privacy legislation in Canada. It incorporates the following principles:
i. Accountability
ii. Identifying Purpose
iii. Consent
iv. Limiting Collection
v. Limiting Use, Disclosure, and Retention
vi. Accuracy of Personal Information
vii. Safeguarding Personal Information
viii. Openness
ix. Access to Personal Information
x. Challenging Compliance
xi. Prudent Information Retention
5. HOW WE USE YOUR PERSONAL INFORMATION
5.1 Any personal contact information collected will be used only by Lifesaving Society Representatives to communicate with you in the form of newsletters and notices if you give us permission to do so.
6. SECURITY OF YOUR PERSONAL INFORMATION
6.1 Lifesaving Society Representatives take the protection of the personal information you provide very seriously. Internal data is shared through secured transmissions and maintained in secured databases.
7. PRIVACY ISSUES AND CONCERNS & ALTERING OR CORRECTING INFORMATION
7.1 At any time, you may review, alter or remove any personal information, including the permitted uses of your personal information, by contacting us at:
Lifesaving Society
c/o 400 Consumers Road
Toronto, ON, Canada
M2J 1P8
If you have any questions or concerns regarding our Privacy and Sensitive Information Policy or should you wish to withdraw your consent, contact us at experts@lifeguarding.com.
8. REVIEW AND APPROVAL
8.1 Lifesaving Society’s Board of Directors and CEO shall review this Privacy and Sensitive Information Policy every two years at a minimum.
8.2 The Privacy and Sensitive Information Policy and any amendments to it require approval by the Board of Directors prior to its coming into force.
9. COMMUNICATION OF THE POLICY
9.1 The Privacy and Sensitive Information Policy will be posted to the public on Lifesaving Society’s website.
9.2 A copy of the Privacy and Sensitive Information Policy will be distributed to Lifesaving Society Representatives.
Date Approved: July 23 2025